2nd NATIONAL ORGANIC AGRICULTURE SCIENTIFIC CONFERENCE

GUIDELINES FOR THE 2ND NATIONAL ORGANIC AGRICULTURE SCIENTIFIC CONFERENCE: COMMERCIAL BOOTH

"GO ORGANIC… FOR HEALTH, RESILIENCY, AND SUSTAINABILITY"

February 16 to 20, 2016 at Visayas State University, Baybay Leyte

The ORGANIC AGRICULTURE SOCIETY OF THE PHILIPPINES, INC. is organizing this conference to gather again in one place experts on organic agriculture among its more than 200 members and friends in the State Universities & Colleges, government agencies’ and local government units’ focal persons in Organic Agriculture, experts and farmers practicing OA, input suppliers for organic products and distributors of organic produce. The first National Organic Agriculture Scientific Conference was held at the Benguet State University, with more than 200 experts from all over the Philippines presenting more than 60 scientific papers on OA.  The outstanding papers are being published by the OASP in a Scientific Journal on OA and will be disseminated nationwide and to foreign institutions. The OASP welcomes you to be part of the 2^nd Conference at Baybay City, Leyte.  It will definitely be a great opportunity for you as OA product and technology supplier to promote your products and services to the target market that will expand your market reach in a very short time and in one place.  Your investment in time and money will definitely strengthen your market reach.  The expected participants of 200 to 300 persons are experts in their field and many are practitioners in Organic Agriculture.  Focal persons in government offices and SUCs will promote your good products and services effectively.  COMMERCIAL BOOTH LAY-OUT
 A.  Lay-out for 20 booths at the Visayas State University will be available. (exact location to be identified later; please Mr. Olegario “Jun” Paredes Jr. at this  mobile phone number 0926-898-7082
  B.  Size is 2 meters deep x 3 meters wide.  A backboard rack 3 meters wide x 2.4 meters high will be provided as backdrop for company tarpaulins.  Two monoblock chairs will be provided. Please provide your own table and display racks. Electricity double outlets and two fluorescent lamps 40 watts will be provided. Your company logo and name will be printed on a tarpaulin 12 inches x 72 inches long.  Please submit your high resolution design for printing by OASP not later than January 30, 2016.  Please email to :  oasp.001@gmail.com; oasp.conference2016@gmail.com
COMMERCIAL BOOTH RATES
 There will be 20 commercial booths at 2 meters x 3 meters per unit.  The rental per unit is P10,000.00. Please select and communicate your desired location early. Payment in full should be made upon reservation.  This should be done not later than February 10, 2016. Each booth unit is entitled to two company staff to man the booth during the three-day conference.  IDs will be issued to them.  Please submit their complete name upon payment of your rental.  Each company can provide their product brochures for inclusion in the Conference Kit bag.  Please submit your brochures not later than February 10, 2016.  Please send by courier to Dr. Francisco Gabunada,  OASP VSU Secretariat.  VSU, Baybay City, Leyte.  Cell No. 0905-9132929.   COMPANY BROCHURE DISPLAY
 For companies who can not send their representative to man a booth, the OASP has a booth for company brochures to be displayed and distributed during the whole duration of the Conference or up to supply last.  The rate will be P2,000 for the first brochure and P1,000 per brochure thereafter.  We request at least 300 copies of each brochure.  It is recommended to attach the calling card of the contact person from your company.  Brochures should be mailed to reach OASP Secretariat before February 10, 2016.  Please mail all brochures at your expense to :  OASP VSU Secretariat, Dr. Francisco Gabunada,  OASP VSU Secretariat.  VSU, Baybay City, Leyte with email address: fgabunada@gmail.com and Cell No. 0905-9132929 or Dr. Joe L. Bacusmo Cell. No. 0917-3108076 Visayas State University, Baybay  City, Leyte. Philippines. 
 OASP shall not be responsible for late arrival of your brochures.  Payment in full should be received by OASP not later than January 31, 2016. Tarpaulin Display.  For a 2 feet x 5 feet tarpaulin display, we will have space for six units.  P2,000 will be charged per unit.  This will be displayed at the Brochure Display Booth backboard.
 Assigned staff of OASP will man the booth to distribute and request for prospective client information on an information sheet to be filled up and will be forward to you after the Conference.  The clients will also be encouraged to contact you directly. Tarpaulin design in high resolution for printing in Manila should be submitted to :  oasp.001@gmail.com and oasp.conference2016@gmail.com before January 31, 2016. Payment in full should be received not later than January 31, 2016.  Please refer to bank account information above. INGRESS SCHEDULE
 February 16, 2016    9am to 6pm.   Visayas State University, Gymnasium (exact venue to be confirmed) For those requiring assistance in transportation arrangement from Tacloban City or Ormoc City, please specify your needs as early as January 15, 2016.  Please contact Ms. Mitch Razo.  Cel. No.0917-8507888 or 0932-84587555 Email:  oasp.conference2016@gmail.com and oasp.001@gmail.com  EGRESS SCHEDULE
 Start: February 19, 2016. Friday  5pm  up to 8pm.
End: February 20, Saturday, 8am to 12 noon.
 For those requiring assistance in transportation arrangement from VSU to Tacloban or Ormoc should inform the OASP Secretariat at VSU venue.  Please contact Mr. Jun Paredes. Cell No. 0923-56566362. All transportation arrangement for Ingress and Egress will be charged to you at cost.  You will pay the service provider directly.  Please do not hesitate to contact the OASP contact persons for any concerns regarding your exhibit.    PAYMENT FOR BOOTH RENTAL & BROCHURE DISPLAY
 All payment for the commercial booth and brochure display service should be addressed to the Organic Agriculture Society of the Philippines, Inc. China Bank Savings Account No. 2980336928.  Copy of deposit slip for cash payment should be emailed to Ms. Mitch Razo and Ms. Gilda Jacalan, oasp.001@gmail.com and oasp.conference2016@gmail.com Receipt of payment shall be confirmed by OASP. An official receipt shall be given to you at the exhibition venue at VSU. BOARD AND LODGING FOR EXHIBIT STAFF
 Arrangement for board and lodging should be made with Ms. Mitch Razo at the latest on January 30, 2016.  Please refer to the list of hotels and guest houses available with their rates and room accommodation standard facilities.  Meals are available on site.   Please see attached list with rates and contact numbers and contact person.  You may also book your reservation and pay directly. Policies of the hotels and guest houses shall be according to each facility.  OASP shall not be liable for any misunderstanding for direct bookings. But OASP will assist you if you encounter problems if you notify OASP early. 
 CANCELLED RESERVATION FOR BOOTH
 Cancellation should be communicated in writing to Ms. Mitch Razo.  Full refund will be made less bank charges, if any, if cancellation is done on or before January 25, 2016.  50% refund will be made for cancellation on or before January 31, 2016.  No refund will be made after January 31, 2016. MEALS DURING EXHIBIT DAYS
 Two snacks and one lunch will be served as part of the booth rental  for two staff from February 17 to 19 as scheduled in the program.   Fellowship night participation for two staff also included.  USEFUL CONTACT INFORMATION:
 A.  Arsenio Toto Barcelona, President of the OASP,  cell no. 0917-5203260, tel. no. 6717411 to 14B.  Mr. Jun Paredes,  VSU Secretariat OASP focal person,  cell no. 0923-5655362/ 0926-8987082C.  Dr. Francisco Gabunada, VSU Secretariat,  cell no. 0905-9132929.D.  Ms. Mitch Razo, OASP Manila Secretariat, cell no. 0917-8507888, 0932-8458755.E.  Dr. Gilda Bucu-Jacalan,  Secretary, OASP Board of Directors,  cell. no. 0917-8051953.. F.  LBC Courier Service Metro Manila- (02) 858-5999 Provincial 1800-10-8585-999    G. JRS Express (02)  631-7351
H. 2Go Courier service-  Manila (02) 779-9222       Cebu (032) 233-7136  All shipment should be addressed to:  Dr. Francisco Gabunada, Organic Agriculture Society of the Philippines Secretariat,  Visayas State University, Baybay City, Leyte, Philippines.  Cell No. 0905-913-2929.  Email :  fgabunada@gmail.com  or verify at cell no. 0917-8507888 Ms. Mitch Razo.